Software Switch & Save Calculator

Compare current software with an alternative over 1–5 years, including seats, monthly or annual billing, migration cost, savings and payback. Free.

Compare the full cost of keeping your current software versus switching to an alternative, including seats, flat fees, migration cost, and time horizon.

Compare your current software with an alternative over the same time horizon. Include monthly or annual billing, seats, flat fees, and one-time migration cost.

Include migration, onboarding, training, implementation, integration changes, data cleanup, consulting or employee time, and overlapping contracts when those costs are material.

Cost savings are only one part of the decision. Feature gaps, reliability, security, compliance, data portability, employee adoption, and workflow disruption can outweigh a lower subscription price.

Quick answer

A software switch-and-save calculator compares the total cost of staying with a current tool against moving to an alternative over the same time horizon, including migration and implementation cost.

Formula

Modeled savings = current-tool cost over horizon − (alternative-tool cost over horizon + one-time switching cost)

Example

If the current tool costs $60,000 over three years, the replacement costs $42,000, and migration costs $6,000, modeled savings are $12,000.

How to interpret it

Add training, contract overlap, integration work, data migration, and productivity disruption when material. Sticker-price savings alone can overstate the business case.

Methodology, assumptions and limitations